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Hampshire Health Record
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Making an Appointment

We appreciate the appointment booking system has not been ideal, especially with the unprecedented demand that GP practices have been experiencing. We are aware of our patient demographics and try to consider patients of all ages, giving fair access to all.

We have been reviewing our appointment system since the easing of Covid restrictions and will be trialling a new appointment booking system from the 9th May 2022.

We will be moving from all bookable on the day appointments for GP’s to 7 days bookable in advance. More of these appointments will be bookable online for patients that prefer this method. Patients will be able to choose, at the time of booking, whether they would like the appointment to via telephone or face to face.

We cannot accept appointment requests made by email, unless you are unable to communicate via telephone.

The Urgent Care Team list runs from 8:00am to 11:00am, and 2:00pm to 5:15pm. The afternoon list will not be open until 2:00pm and the phone lines are closed between 1:00pm-2:00pm daily so please to call after this time. 

The Practice is open until 6:30pm for urgent calls. After 6:30pm, please call 111 for the Out of Hours service, or 999 for emergencies.

Nurse appointments are released 2 weeks in advance and can be booked by calling the practice preferably after 10:00am as our phone lines are generally quieter.

GP Routine Appointments

GP routine appointment are bookable weekdays from 8am by calling the practice on 01329 664231.

From the 9th May 2022 you will be able to book GP routine appointments 7 days in advance. Patients will be able to choose, at the time of booking, whether they would like the appointment to via telephone or face to face.

More of these appointments will be bookable online for patients that prefer this method. GP routine appointment are released online at 6:00pm 7 days in advance. These can be booked via your patient online access provider ie (NHS App/Patient Access) and not via the website.

Phlebotomy Service (blood test)

If your GP or nurse at the surgery has asked you to have a blood test, this will be done at the surgery. You can book a blood test online via your online access provider, appointments are released weekdays at 6pm or you can call the practice to book. 

If your hospital consultant has asked you to have a blood test, this will not usually be done at your GP practice. See the Blood Tests for the choice of clinics available to you.

If you already have blood tests done at home, you will not be affected as these services will continue.

Integrated Primary Care Access Service

This service provides pre-bookable GP extended access appointments as well as urgent out of hours GP and Acute Practitioner appointments. What this means is greater availability of appointments outside of core working hours in order to address the health needs of the general public particularly useful for workers with little flexibility. The General Practice Extended Hours team have 4 sites across Hampshire Forton Medical Centre, Portchester Health Centre, Swan Surgery and Waterlooville Health Centre. These are bookable by calling the practice on 01329 664231. You will be offered one of these appointment depending on availabilty when there are no routine appointments at the practice left for the day, however, if you would prefer to book one of these appointments as more convenient, please call later in the morning or afternoon when the phone lines are less busy.

First Community Physio Appointments

We now have physio appointments which are released weekdays and bookable between 8am-11:30am. Please be aware we only have a limited number of appointments daily so the earlier you call the more likely you will be successful in booking an appointment. The appointment will be a telephone appointment where you can discuss your condition with a physio, you will then be invited for face-to-face consultation, if necessary. 

The Surgery Health POD

We now have a Health POD in reception which can take you blood pressure, weight and height. This means you longer have to book an appointment to have your blood pressure checked. The POD will take your readings and add them to your medical records, an alert will be sent to an clinical if any action is required from the readings.


Appointments are in high demand and currently an average of 36.5 appointments each week are wasted when patients fail to attend. If you cannot attend your appointment or no longer require it, please inform us as soon as possible as this will allow someone else to be seen by the doctor or nurse.

You can now cancel an appointment by leaving a voicemail message using Option 1 on our telephone system.

Repeated failure to attend booked appointments will result in removal from the practice list and registration elsewhere.


If you are confronted by a serious problem such as severe chest pain or severe bleeding, call an ambulance (telephone: 999) before calling the surgery and informing the doctor.


If you would like a chaperone present during a consultation, please request one when you make the initial appointment or during the consultation.

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